Вакансия № 3906951 на Электронной Службе Занятости Населения от компании Программа развития Организации Объединенных Наций (ПРООН) на должность Programme Assistant, UNFPA Belarus в населенном пункте Минск

☑ Основы вакансии:

Опыт работы: 1–3 года.

Тип занятости: полная занятость.

График работы: полный день.

Зарплата: по результату собеседования.

Примерное место работы: Республика Беларусь, Минск.

☑ Актуальность объявления:

Это объявление № 3906951 добавлено в базу данных: Пятница, 5 апреля 2024 года.

Дата его обновления на этом интернет-ресурсе: Пятница, 19 апреля 2024 года.

☑ Репутация компании "Программа развития Организации Объединенных Наций (ПРООН)":

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☑ Подробности о вакантном месте:

The vacancy is published on behalf of United Nations Population Fund (UNFPA) in the Republic of Belarus.

PLEASE NOTE THAT YOU SHOULD APPLY TO THIS VACANCY ONLY THROUGH THE LINK PROVIDED IN THE CONTACTS SECTION BELOW. ALL APPLICATIONS SUBMITTED NOT THROUGH THIS LINK WILL NOT BE CONSIDERED!

Background

The Program Assistant position is located in UNFPA Belarus Country Office. Under the guidance and supervision of the Programme Analysts on Gender and SRH/Youth, the Programme Assistant assists in implementation of UNFPA Country Programme in Belarus. The Programme Assistant is a part of a team, which provides integrated programme and operational support within a systems strengthening approach fundamental to UNFPA’s overall strategy. The Programme Assistant works in close collaboration with the Administrative/Financial, Programme and Project staff to exchange information and ensure consistent service delivery.

The Programme Assistant provides programme, administrative and financial support to the programme and operations team in implementation of country programme.

Duties and Responsibilities

• Provides significant input into arranging programme activities, including supporting programme officers in preparation of budget, arranging venues, materials, helping in preparation of the presentations.
• Contributes to the preparation of programme and financial reports by collecting information, preparing tables, drafting selected sections of the report etc.
• Assists with programme related procurement of services/goods and ensures that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; makes logistical arrangements for the delivery, including customs clearance and distribution; obtains Receipt and Inspection Reports and acceptance reports from national counterparts.
• Compiles relevant background materials and prepares briefs and summaries if requested. Maintains database of public information contacts and potential donors.
• Arranges programme meetings, including organizing the venue, preparing draft minutes of programme meetings, communicating draft minutes to the participants and receiving feedback. Ensures quality and completeness of filing of programme documents.
• Assists in the archiving, filing, and maintenance of up to date electronic mailing lists on programme and technical matters.
• Undertakes all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team. This may include liaising with event management companies and caterers supporting the procurement process for these and related services.
• Provides logistical support to programme events by gathering and compiling data and information for the preparation of events documents, speeches and position papers. This includes (but is not necessarily limited to) preparing and distributing COA authorization letters; collecting and following up on nominations and registration; preparing list of participants; managing programme related travel and visa requirements, circulating events materials.
• Raising requisitions in ATLAS with input from designated clients.
• In coordination with designated UNFPA Country Office’s Monitoring and Evaluation Focal Point collects and processes information relevant to programme monitoring and evaluation and programme indicators.
• Translates and drafts letters and other programme documents as well as provides oral translation as may be assigned by country office management;
• Acts as a back-up on selected functions for the G7 Admin/Finance Associate during her/his absence.

The Programme Assistant works with and provides support to the members of the Belarus Country Office team, both programme and operations. Contacts with staff and other personnel to promote achievement of common goals and shared objectives and demonstrate personal commitment to UNFPA’s mandate and organizational vision.
Both internal and external contacts include exchange of information on broader aspect of the work area, which may include providing clarification of non-routine matters involving some technical input.

Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cultural diversity
• Embracing change

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional expertise/ business acumen
• Thinking analytically and strategically
• Working in teams/ managing ourselves and our relationships
• Communicating for impact

Functional Skill Set:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking

Required Skills and Experience

• Completed secondary level education required. First level university degree desirable.
• 5 years of previous relevant experience in administration or project/programme management;
• Previous experience in the UN is an asset;
• Strong interpersonal and organizational skills;
• Computer literacy - Word, Excel, Power-point, etc.
• Knowledge of Atlas/PeopleSoft or other ERP system is an asset;
• Good writing and communication skills.
• Good command of English, Russian and/or Belarusian.

Disclaimer

Important applicant information

The post is subject to local recruitment.

Applicant information

Note: We reserve the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

We are committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Application deadline:

10/06/2018 (Midnight New York, USA)

PLEASE NOTE!

SHOULD YOU OR SOMEONE YOU KNOW BE INTERESTED, PLEASE APPLY VIA THE LINK IN THE CONTACTS SECTION BELOW.

☑ О компании:

Логотип (эмблема, торговая марка, бренд) компании:

Сфера деятельности компании: Общественная деятельность, партии, благотворительность, НКО; .

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